Records Management for Anti Bribery and Corruption as part of Global Records Management Policy

Network Outputs - Corporate Governance

Meeting Details

Host: Shell International

Venue: Shell Centre, 4 York Road, London SE1 7NA

Theme: Records Management for Anti Bribery and Corruption as part of Global Records Management Policy

Guest Speaker: Warwick English - Associate Counsel Upstream International, Susan Lamb - Head of Group Records Management

Members at this IRG:

Heard from Shell:

• How records management has been implemented at Shell as a global policy
• How ABC records have been defined and the retention periods agreed
• What roles / systems / measures are in place to ensure ABC records are kept and can be found when required.

Meeting Agenda: Innovation and research group 3

12:30 Arrival and networking lunch

13:00 Welcome and introductions Matthew Wolstenholme, Managing Director, ITW Networks - Barry Donovan, Network Facilitator, ITW Networks

Roundtable of introductions and priority business issues
Outcome of the question asked in advance of the session:
What are your top three bullet points as to how businesses ensure they have the evidence readily available to show that ‘adequate procedures’ have been put in place to prevent bribery by those associated with the organisation?

13:15 Best practice debate: Shell International

Records Management for Anti Bribery and Corruption as part of Global Records Management Policy

Warwick English, Associate Counsel, Upstream International
Susan Lamb, Head of Group Records Management
Anti Bribery and Corruption (ABC) policy is important in any large organisation and with the
UK Bribery Act now being pushed back due to business lobbying, emphasis is being put on
defining corporate policies.
Records management within ABC is an integral part of the wider records management
activity and Warwick and Susan will discuss how Shell is addressing the following with ABC
records management:

1. How records management has been implemented at Shell as a global policy
2. How ABC records have been defined and the retention periods agreed
3. What roles / systems / measures are in place to ensure ABC records are kept and can be found when required.

With Q&A throughout

13:45 Open discussion

The group will hold a debate around the issues raised in the presentation and discuss similar experiences from across the group.

14:45 Tea and coffee

15:00 Open debate; best practice in records management in ABC and recommendations for Bribery Act legislation

Guests will hold a facilitated, open debate looking to agree best practice principles through addressing the following questions:

• How to ensure staff keep the right ABC records in the correct place
• What are the key things to do, regarding ABC records, in the event of an investigation e.g. privilege, preservation holds etc
• What records would be required to show that ‘adequate procedures’ are in place?

16:15 Summary and round table of best practice lesson learnt

16:25 Conclusion and next steps for the network

16:30 Close